Using QR Labels with Inventory
For easy management of your lot inventory, you can use this functionality in TOPS to associate a QR label with an impounded vehicle. The label number is saved into the Barcode field on the inventory card in TOPS. Once all calls/vehicles are labeled, you can use TOPS Inventory app to walk and scan all QR codes.
There are 4 parts to using this functionality:
- Labels - Here is a LINK to the recommended labels to use; Weatherproof Polyester Laser labels for Laser (not InkJet)
- Print Inventory Labels - Accessed in link under My Account: (your Role will need this access)
TOPS Inventory app for your tablet or phone:
Bar Code Inventory Report - Accessed within TOPS > under the Reports tab (Your Role will need access to this report)
Recommended process:
- To initially label the lot, download and print out labels from My Account > Print Inventory Labels. (Label numbers do not matter. Use any range of numbers but start with a four (4) digit number for easy searching in the future)
- For each vehicle in your lot, use the TOPS Inventory app to search and find the vehicle.
- Label the vehicle with a QR code and then scan the code using the TOPS Inventory app to associate the QR with the vehicle (Call record) in TOPS
- Now you are ready to walk and Scan to “Take the Inventory”
- Once the vehicles are labeled and scanned, run the Bar Code Lot Inventory report (for the date/time range associated with the lot scan) in TOPS to work the exceptions. This report will show:
- Scanned and IN inventory
- Scanned but NOT in inventory
- NOT scanned but IN inventory
- For future impounds, print additional labels for all the drivers to use.
- When a driver drops a vehicle in the lot, they label it with a QR code and scan the label on the vehicle using the TOPS Driver app.